Administrative assistants for cmf in Chennai, Tamil Nadu


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Administrative assistants for cmf

Details :

Job responsibilities – Administrative Assistants for CMF Administrative (General): • Preparation of budget for projects/general expenses • Issuance of offer letters to prospective employees • Travel and stay arrangements for all CMFR staff • Liaising with Research Associates who are in the field and taking care of their travel and work related requirements. • Arranging meetings outside Chennai – hotel, travel, food etc. • Verification of quotations for purchase • Verification of bills submitted by Associates for compliance to rules • Accommodation arrangement for outstation employees for first 15 days at the time of joining • Assistance in opening of bank accounts, accommodation and other relocation issues. • Liaise with RAs and Consultants for all administrative issues • Issuance of offer letters to temporary field staff • Ensure smooth joining process for all employees and brief them on policies, handing over of reading package etc. Administrative (Foreign Nationals): • Preparation of visa letters • One point contact for all administration/logistics queries • Registration formalities with the Immigration Bureau for obtaining Work Permits • Documentation and other formalities for visa extension Seminar/Course/Programme Management: • Liaising within IFMR and outsiders for hall and other arrangements • Accommodation arrangement for participants • Pick up and other logistics for the participants • Course material – copying and preparing sets • IT requirements at the venue • Co-ordination with concerned faculty on specific requirements • Faculty accommodation and other logistics • Managing domestic travel schedules of faculty from abroad Office Management: • Ensure supplies of stationery and other related items are available at all times • Liaise with IFMR administration for all requirements • Manage recruitment process (responding to emails, liaise with schools for placement dates etc.) • Respond to phone calls and provide necessary information. Centre Heads: • Manage meetings – fixing appointments, changing and cancelling meetings if required • Expenses – prepare excel sheets and submit claims on their behalf • Maintaining personal files • Manage correspondence in their absence • Respond to emails • Setting up interviews with potential candidates

Contact Person : V. Anand

Contact Number : 42172143 (Please quote IndiaList.com when calling)

Posted on : 12-May-2008 | Viewed : 34 times

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